Chapter One General Rules

1. Our university employs regulations to properly administrate over the international students’ dormitory, to ensure that each student enjoys a civilized, sanitary, quiet, and safe accommodation. Regulations for the protection of international students’ legal rights are found in the Law of the People’s Republic of China on the Control of the Exit and Entry of Foreigners, the Regulations on the Administration of Temporary Accommodation by the Public Security Bureau, the Regulations on the Administration of Accommodation for Foreigners, the Regulations on the Management of Students’ Apartment of Lingnan Normal University and in other related regulations.

2. The international students’ dormitory is administered by LNU’s Office of International Exchange and Cooperation and the Dormitory Management Center.

3. LNU controls the international students’ dormitory which is to be used exclusively for the administration and housing of international students. Students who stay there must comply with the rules laid down by the university, and always cooperate with the dormitory staff.

 

Chapter Two Checking In and Out

4. LNU’s international students’ dormitory is to be used exclusively for international student’s accommodation. Fees for this service must be paid in full at the beginning of each semester. Students will be expected to pay for utility bills according to their own consumption.

5. International students must apply to the Office of International Exchange and Cooperation if they intend to live in the dormitory. When their application has been approved, students must take the form of the Registration for Foreigner Accommodation to register with the dormitory staff. Students shall follow the room assignments as directed by the staff and must not change their rooms without asking for permission first.

6. If students choose to move out of the dormitory before they graduate, they must submit a written application that must be approved by the Office of International Exchange and Cooperation. Then, they may check out of the dormitory after they have settled the relevant fees in the Office of Finance.

7. International students who have checked out of their dormitory, but want to check in again, must repeat all the accommodation procedures detailed above.

8. Students who want to live outside of the campus due to special circumstances must submit an official application to the Office of International Exchange and Cooperation. After registering for out-of-school accommodation at the Office of International Exchange and Cooperation in accordance with the regulations on the administration of out-of-school accommodation for international students in China, students are permitted to reside elsewhere. Detailed information regarding their new accommodation is also required for the Office of International Exchange and Cooperation.

9. Graduate students, or those who have ceased to be a student of LNU, must vacate their dormitory room within a time period specified in the university regulations.

 

Chapter Three Dormitory Management

10. All staff and students of LNU entering the dormitory should present suitable photo identification. If students do not swipe the entrance card to enter the dormitories, then they would be regarded as sleepovers. Only those approved by the staff on duty may enter the dormitory. Students who receive visitors must sign their visitor’s name and exact time of arrival and departure in the registration book. The staff on duty reserve the right to refuse admission if the visitor does not have acceptable identification.

Visiting time: Monday-Friday 16: 30 - 21: 00, a visitor’s stay should not be more than 1 hour. Weekends and Holidays/Vacations: 12: 00 - 21: 30, a visitor’s stay should not be more than 1.5 hours.

11. Flammable, explosive, toxic, radioactive, or other dangerous items are prohibited from the dormitory. Those taking any objects out of the dormitory will be subject to having the item(s) inspected and registered by the staff on duty.

12. The students should observe personal safety and respect the safety of others in the dormitory. Burning candles or other flammable materials is prohibited. If a student encounters any abnormal situations, he/she should report it to the staff on duty or the Security Office of LNU immediately. If smoke detectors or other fire safety devices are found to have been tampered with, the person who damaged them will be required to compensate for the damages as well as pay a fine of between two to ten times the cost.

13. The entrances, walkways, stairways, hallways, balcony doors, and other public spaces should be kept clear and unobstructed at all times. Parking bicycles or piling goods in these areas is prohibited.

14. The students should safely use electricity in the dormitory. Manually extending or intertwining electrical wires, tampering with electrical outlets, and misuse of power is forbidden. Violators will be subject to disciplinary measures and/or fines. If a student damages an electrical connection for the use of a device more powerful than that which should be used, his/her electricity will not be restored until the damage is compensated for.

15. Students should lock their doors and windows before leaving their rooms. Make sure that cash is safely deposited in the bank, and valuable items are properly stored and not left out in plain sight. Students should immediately report suspicious people and activities to the dormitory staff.

16. Room keys must not be lent to others under any conditions. Duplicating door keys and/or installing new door locks is strictly prohibited.

17. Exchanging rooms without permission, leasing, renting, or the appropriation of rooms by anyone who is not a student of the Office of International Exchange and Cooperation is prohibited. Students should cooperate whenever the university or dormitory personnel have to make room adjustments.

18. Students should exercise care for university facilities, both in the dormitory and elsewhere. Any damage should be immediately reported to the dormitory staff. If a student deliberately damages any of the university’s facilities, they must pay compensation based on the replacement value and labor charges.

19. Personal decoration, destruction or any change in the dormitory room’s structure is strictly forbidden.

20. Students should keep their room and the dormitory clean at all times. Students must not pile personal items and/or trash in public areas of the dormitory. Such behavior affects building cleanliness and is therefore prohibited.

21. Students shall not write or paint on the dormitory walls or buildings. Students shall not store explosives or combustible items in their rooms. Setting off fireworks near the dormitory or campus buildings is strictly forbidden. If a fire is caused by a student’s improper behavior, they will be responsible for compensating the university, as directed. Students must assume all legal responsibility for their actions.

22. Students are prohibited from keeping pets in the dormitory.

23. Students are prohibited from the storage or use of firearms, knives, or other corrosive, explosive or otherwise dangerous items in their dormitory.

24. Students are encouraged to save power and to use water resources wisely.

25. The students living in a dormitory should be compliant with arrangements and adjustments made by the building supervisor. Students living in a dormitory should use the assigned room and bed. The students are not allowed to change or use other beds without approval. Those who need to move to another room or bed for any reason should submit a written application to the Office of International Exchange and Cooperation and cannot make any changes until an approval is granted.

26. Students should not move to other rooms, exchange or have extra furniture in their rooms, alter or break public dormitory facilities, paint dormitory walls, or get extra furniture which might intrude into their roommates’ living space without permission from the Office of International Exchange and Cooperation.

27. A student’s accommodation fees will not be reimbursed if he/she ceases living in the dorm due to dismissal, expulsion, or voluntarily leaving the university.

28. During holidays, including summer and winter vacations, students who wish to go back to his/her country, travel or leave the dormitory for other purposes should report to the Office of International Exchange and Cooperation prior to departure and should return on time. In summer and winter vacations, any students who remain in the dormitory must still observe the related rules of LNU.

29. Upon graduating, students should return all LNU-owned property undamaged and leave the university in a civilized manner. Students should vacate the room according to schedule. Any student who remains in the dormitory or leaves his/her belongings in his/her room without permission will be held accountable for additional accommodation fees as well as costs which arise from his/her room being inaccessible for cleaning during that time. Moving out of the dormitory should be done in accordance with university regulations. Any student who wishes to use his/her dormitory room beyond the scheduled time should apply to the Office of International Exchange and Cooperation, and if approved, he/she are expected to comply with arrangements are made by LNU.

30. LNU has the right to rearrange the room of any student who has left the university for more than one month without reporting to the Office of International Exchange and Cooperation. LNU will store his/her belongings for up to one month. After 30 days, the belongings will become the property of LNU.

31. Students should comply with the rules for living in the dormitory and should respect the regulated dormitory quiet hours. Lights out is at 23: 30. The opening time for the gate of the International Student Dormitory Building is from 6: 00 to 23: 30, so students are supposed to return by 23:30. Students who return to the dormitory late for whatever reason must register upon entering with proper identification.

32. Gambling, excessive drinking, illegal drug use, theft, fighting and other actions in violation of Chinese laws and/or LNU regulations are strictly forbidden. Smoking is also prohibited in the dormitory.

33. Students should keep quiet in the dormitory and refrain from making a racket. Students who use speakers, computers, or other acoustic equipment must take care not to disturb others. Students are not permitted to use devices prone to making loud noises in rooms, such as washing machines.

34. Selling, multi-level marketing, and other commercial activities are prohibited in the dormitory.

35. Students should conserve electricity and water and should take care of dormitory facilities. If something in the dormitory is broken, it should be reported immediately to the duty room for repair. If the dormitory facilities are damaged due to improper use, the person who damaged them must compensate for all damages. During thunderstorms, students should turn off all telephones, computers, and other electrical devices to avoid damage. Those who use the kitchens should use all kitchen equipment properly. If the equipment is broken due to improper use, the person who breaks it must compensate for all damages. Disciplinary action and/or legal action may be taken due to improper usage. Those who intentionally damage dormitory facilities will be fined from five to ten times the cost of the damage.

36. Students must not skate, play football or basketball, or do any other sports activities in the dormitory. Those who do will have their equipment confiscated. Pets and animals are not allowed in the dormitory.

37. Students should keep their living space and public areas clean. Rubbish should be placed in garbage cans. Rooms and passageways should be kept tidy, and all students should be ready for cleanliness inspections held by LNU and the Office of International Exchange and Cooperation.

Chapter Four Punishment

38. Students who break the rules will face punishment in accordance with the Disciplinary Measures for International Students of Lingnan Normal University (Trial).

39. If a student breaks any one of the following rules, they will forfeit their academic status, and be forced to vacate their dormitory immediately:

①Engaging in any illegal activity in the dormitory;

②Creating any potential safety hazard in the dormitory;

③The lease or rental of their room or bed to others;

④Having someone else live in the dormitory in their place;

⑤Intentionally delaying payment of their accommodation fees for more than three days after being informed that payment is due;

⑥Failure or refusal to register with the Office of International Exchange and Cooperation after their visa has been renewed.

Chapter Five Supplementary Provisions

40. These regulations shall take effect from their date of issue These provisions, where the right of interpreting the details belongs exclusively to the Office of International Exchange and Cooperation of LNU and the Student Dormitory Center of LNU.

 

This translated version is for reference only, not as a management basis.